For real-estate scalability, you need technology that can take care of your growing business needs and one such technology is a Visitor Management System. In this blog, we will discuss the 15 benefits of the visitor management system for the real-estate business. Are you using obsolete technology or manual processes to manage your real-estate business? As an organization, you need to get out of the Stone Age and embrace innovative technology, or you may end up like dodos of the bygone era. Regardless of the industry, every organization has to adopt new technology to sustain cut-throat competition and keep up with the changing times. The real-estate industry has always been accused of being sluggish in adopting new technology but not anymore. Technologies like business intelligence, blockchain, virtual and augmented reality, AI, and algorithm assistance have made inroads into the real estate industry. Despite that, there is a lot to be desired as far as technology adoption is concerned. As per a recent survey, the global visitor management system market is expected to reach USD 2 billion USD by 2026. Have a look at the current market share for visitor management systems. The real-estate sector is nowhere to be seen in the pie-chart above, but the reason is not that visitor management systems are not beneficial. It is because of the lack of awareness and understanding of VMS's innumerable benefits. Fifteen top benefits of visitor management system for the real-estate 1. Safety and Security The safety and security of the establishment and staff remain the topmost concern for all real-estate companies. The visitor management system software enables visual identification. Any visitor who enters the premises has their photo clicked, and their ID is registered in the system. Visitor badges are instantaneously printed to ensure verification of people on site. Background checks help distinguish between unwanted and wanted guests. Not only this, but a visitor management system also identifies potential risks by accessing third-party databases and instantly notifies security personnel to avoid any untoward incidents. 2. Streamlined Operations A visitor management system for real-estate can automate and streamline every crucial task. Activities like visitor registration, badging, implementing PPE instructions, and other safety protocols like signing NDA's waivers or legal documents become computerized, saving thousands of dollars in the long run. Moreover, the time saved will help staff to focus on other productive tasks while increasing efficiency. 3. Customer Satisfaction When the front office staff can welcome visitors quickly and efficiently, it conveys a sense of professionalism. It reduces the burden on your team as they have their responsibilities chalked out. The ease of working motivates employees and encourages them to perform better. 4. Pre- Registration If the security personnel or front desk staff is aware of a particular meeting/event, they can pre-register the guests. All the details can be added before their arrival. Apart from this, crucial information like maps, change of schedule, safety instructions, and other details can be sent directly to the visitors. In this way, the visitor management system for real-estate can speed up processes and assist in organization and planning. 5. Scalability and Flexibility The best thing about virtual management systems is that they can be customized to meet your organization's growing needs. With quick updates and minor tweaks, you can also prepare for unconventional situations. 6. Go Paperless Conventional visitor management systems are inefficient and uneconomical. Manual, paper-based visitor management systems require a lot of administrative work plus huge amounts to ensure that all the information is preserved safely. When your organization spends endless hours on such unproductive tasks, how will they execute their core duties to perfection? With state-of-the-art visitor management systems, real-estate firms don't have to rely on antiquated methods to register and store information. Moreover, if a third party or a specific visitor asks for his information to be erased or made anonymous (post-visit), that can also be done. The process is quite simple. An administrator or the receptionist can easily search for the visitor using his name, reference number, and necessary. 7. Reporting All the data gathered from visitor check-ins and third-party interactions can be used for a variety of purposes. By assigning rights to every department and individual, customized reports can be generated. These reports will shed light on performance aspects, which will help streamline operations and fix problems. Apart from this, detailed reports will enable useful documentation of on-site arrivals, departures from secure zones, the purpose of visits, and which individual or department they interacted with. Such a transparent process will ensure streamlined operations and accountability of employees. 8. Seamless Integration An enterprise visitor management system can be effectively integrated with advanced features like access control systems, evacuation control, etc., to facilitate ease of movement with minimal formalities. With access control, each visitor's movement can be tracked, and entry to sensitive zones can be restricted. When third-party contractors and visitors are required to enter certain areas of the premises without being accompanied by an employee, this feature comes in handy. Back in the day, every visitor had to pay a visit to the security office to obtain the relevant credentials to enter certain sections of the establishment. Thanks to visitor management systems, the need to pay a visit to the security office has been eliminated. A badge is automatically generated by entering information into the system. If visitors fail to log out properly at the time of exiting the premises, they will be denied permission to enter after a particular time. With the integration, virtual management systems will also consolidate data from various buildings to access the records. 9. Threat Management With visitor management systems, every visitor detail would be entered into the system, facilitating identification in the future. With a feature like Watchlists, the presence of threats or troublemaking elements will be picked up instantly by the system, and security personnel will be notified about the same. Most mischief-makers won't dare to enter the premises due to the strict security protocols to avoid detection and bypass the security [...]The post 15 Benefits of Visitor Management System for Real-Estate appeared first on CoReceptionist.
