When was the last time you spent hours searching for a document to resolve a customer issue? Searching through piles of paper all over the office, rifling through file cabinets, all in search of that one document you needed. Imagine if you could simply type in a search word or number and retrieve the information you needed with a mouse click. That's the major benefit of scanning your documents and creating an electronic database. Document management can make your business run smoother. What is Document Scanning? Document scanning (also called imaging) is the process of creating a digital image of a paper document. Using Optical Character Recognition software (OCR) your document is converted into a digital text file which means it can be searched for and retrieved using various criteria. When properly done, scanning can improve your business workflows, saving you both time and money. Here are several ways scanning can improve your business: Save Time and Money - Access documents easily with a mouse click. That means no more time wasted searching for a critical paper document. Free time can be spent on core business initiatives instead of searching through paper. Improve Customer Service - Digitized files are easy to find. When you need that critical document to address a customer issue, a simple mouse click and it's there, meaning less time and stress when dealing with customers. Reduce Storage Needs - Converting paper files to digital documents reduces the need for rooms full of filing cabinets. The can free up valuable office space for more important uses. Improve Document Security - Original documents can be scanned and securely destroyed, or boxed and stored in a secure dedicated storage facility. Digital documents are accessible [...]
