In today's competitive marketplace you need to seek out every opportunity to lower your costs while improving your team's productivity. Your office scanner can help you cut costs, improve document workflows and increase productivity. It's common for many businesses to still be reliant on paper workflows. Using your scanner can cut your reliance on paper, lower print and consumables costs and make document sharing and collaboration a breeze! A recent IDC survey found that 21.3% of productivity losses are related to paper in the office. Here are four tips to improve your productivity and cut costs by using your office scanner. Scan Safely - Every business needs to be concerned with safety. Multifunction printers (MFPs) equipped with Xerox ConnectKey technology provides end-to-end scanning encryption. ConnectKey can also encrypt and password protect data using the Scan to Email app. External email is encrypted between MFPs and externally hosted email servers. Scan to Email - Scan to email allows direct to email scanning and delivery with one simple step. The recipient can open, view, and save any document. This process uses protocols like SecurePDF to keep your information safe. Mobile Scanning - The Xerox Mobile Link app lets you scan or fax from any device. By connecting with ConnectKey enabled MFPs you can send documents to, and print from the cloud. Additional options let you scan or print directly without connecting to any network. Scan Documents to Collaborate and Share - Studies have shown that document recovery can take up to 18 minutes per incidence and that professionals spend up to 50% of their time searching for information. ConnectKey enabled devices using Optical Character Recognition (OCR) software can create searchable, documents that can be edited and shared. [...]
